Inventory Management Software for the Food Industry — from Dark Kitchens to Wholesale
Running a food business — whether you’re in food prep, retail, or wholesale — comes
with fast‑moving, high‑risk inventory demands
Need to track shelf life of ingredients and packaged goods to prevent spoilage and food loss
Need to know exactly which batch came from which supplier and when. Crucial for quality control and recalls
Food gets restocked daily. Receiving and placing items in storage needs to be fast and accurate
Whether you’re assembling sandwiches or boxed meals, recipe‑based tracking and first‑expiry‑first‑out control are essential
You can’t afford to run out. Get instant alerts and auto‑reorder based on demand and thresholds
14‑day trial, free plan available, $60/year for basic features, and $563/year for the plan with the manufacturing module. Monthly payments accepted
Integrations with third‑party CRM, e‑commerce, accounting, and delivery platforms such as Shopify, Zoho Books, HubSpot, and more, plus an API for custom integrations
1–3 onboarding sessions and free support with response times of 5–15 minutes. Help Center articles and YouTube tutorials for self‑guided learning
Cloud hosting, data encryption & backup, and customizable access permissions for different user roles
Using Kladana, we managed to streamline the manufacturing management in whole: production operations became smoother, raw materials planning & purchasing became much easier. Now, a purchasing manager can look at one screen In Kladana, access sales estimates, figure out how many raw materials need to be bought for different items, and make purchase orders straightaway.
Before Kladana, we were doing everything in Excel. All the stock and production records were maintained in spreadsheets. We weren’t able to arrange timely updates for the information about warehouse stocks: the materials we were receiving, the goods we were shipping.
In Kladana, we found the functionality we were looking for. In combination with affordability, it worked as a decisive factor. Another important area is tracking the amount of yield our company is getting. In this respect Kladana is suitable to our requirements, and we are going to start using the Financials module of the solution.
In Kladana we process sales orders, make sales invoices in pdf, and manage shipments. All bills of materials are stored in the software. All production stages are reflected in Kladana.
We have three warehouses: one for raw materials, one for production, and one for finished goods. We add the purchased materials to Inventory in Kladana, and the raw materials are transferred to production. In production, they are processed in a production order. Then the finished goods appear in another warehouse. Thus, 1,500 bottles are moved from one warehouse to another in a couple of clicks.
Food inventory software helps track and manage ingredients, packaged goods, and production batches across kitchens, warehouses, and retail locations. It includes features like expiration date tracking, barcode scanning, and real‑time inventory updates to reduce waste and avoid stockouts.
This type of software is ideal for SMEs
Kladana lets you assign expiration dates per batch during receiving. You’ll receive automated alerts as items near expiry, and you can apply FEFO (First‑Expire‑First‑Out) logic to prevent spoilage and ensure freshness.
Yes. Kladana supports batch tracking and supplier references, so you always know where each ingredient came from and when it arrived — essential for food safety and traceability.
Absolutely. Use barcode scanners to receive goods quickly, count inventory, and track usage. This is critical for food businesses where speed and accuracy matter daily.
Yes. With Kladana, you can build recipe‑based bundles, track ingredient usage per sale, and get real‑time stock deductions when items are sold or assembled (e.g., sandwiches, meal boxes).
Yes. Set minimum stock levels per ingredient or location. Kladana will alert you when it’s time to reorder and can even trigger automated purchasing from your preferred suppliers.
Kladana’s food cost analysis, waste tracking, and usage reporting help identify inefficiencies and reduce spoilage. Combined with demand forecasting, it lets you optimize purchasing and improve profitability.
Yes. Kladana is a multi‑location food inventory management system, ideal for distributors, commissary kitchens, and chain restaurants. You can track inventory across sites, manage transfers, and maintain consistency.
Yes. Kladana offers a 14‑day free trial — no credit card needed. Test all features including expiration tracking, batch control, barcode operations, and more.
Learn how to arrange business routines for manufacturing, wholesale, retail & e‑commerce
