Purchase Management Software

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Avoid Overstocking

Order only the required quantity of products and raw materials by leveraging sales analytics and demand forecasting

Prevent Stockouts

Receive notifications when stock levels are low and reach the reorder point

Track Stock Movements

Monitor all stages: expected delivery, available in the warehouse, reserved for an order, and shipped

Manage Purchasing Seamlessly

Record operations, assign tasks, and enable cross-divisional collaboration

Flexible Purchasing Workflows

First, define your products, quantities, timing, and suppliers, then set up purchasing rules and operations. Kladana supports multiple procurement scenarios

Purchases Based on Sales or Production Orders

Track the statuses of purchase orders linked to relevant sales or production orders
Assign corresponding tasks to employees

Purchases When Stock Levels Reach the Minimum Threshold

Set up reorder points to receive notifications when stock levels are low
Use the purchasing management report to identify how many days items typically stay in stock and determine the optimal order quantity
Create internal orders for cross-divisional collaboration and manage transfers for moving stock between warehouses

Regular Purchases with a Certain Frequency

Replenish particular product range, schedule orders on Mondays, or on 15th day of each month according to contract terms with a supplier
Implement workflows to automate the creation of documents and task assignments

Use Purchase Management
Module Efficiently

Manage Purchase Orders and Operations

Run purchase orders and track their statuses: Monitor orders through stages such as new, expected, received, and canceled
Manage financials: Handle supplier invoices, incoming payments, overdue invoices, and purchase returns
Manage receivings: Conduct quantity and quality checking
Manage warehousing: Use storage bins and batch tracking

Analyze Sales and Purchasing

Use Purchasing Management report: Control purchases by sales, and by raw material consumption
Analyze sales: Monitor daily, weekly, or monthly volumes, and overall profit and loss
Use demand forecasting: Consider average sales and best‑selling items to anticipate needs
Monitor stock levels: Keep track of in‑transit stock, reserved stock, and stockpile
Use stock and stock movement reports: Monitor all transactions and ensure timely stock replenishment

Automate and Customize Purchasing

Set up access rights and approval processes: Ensure smooth management and data protection
Create internal orders: Facilitate stock replenishment efficiently
Configure workflows: Automate actions triggered by specific events, such as automatically allocating stock when a purchase order is created
Link purchase orders with relevant employee tasks and documents, such as supplier invoices or outgoing payments
Connect purchase orders with relevant production orders, internal orders, or warehouse operations such as receiving

Efficient Supplier Management

Maintain supplier profiles, including shipping information, contact persons, and provided discounts
Categorize suppliers into groups, such as regulars and new ones
Analyze interactions with suppliers: transactions, profitability, and relevant tasks
Select preferred suppliers

ERP with the Purchase Module
Designed for SMEs

Wholesalers and Distributors

Control current stock levels, including stock on hand, committed, and in transit
Manage supplier workflow: delivery lead times, payment conditions, and
minimum purchase order quantities
Link purchase orders with receivings

E‑Commerce

Analyze the profitability and turnover of each item to purchase the most cost-effective ones
Use advanced sales analytics to forecast demand and ensure timely supplies
Receive alerts when stock levels are low

Manufacturers

Manage purchase orders to ensure sufficient raw materials for new production orders
Use the purchase management report to plan purchase orders based on sales, and raw material consumption
Automatically create purchase orders based on production orders and track their statuses
Create stock replenishment directly from sales orders

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Kladana ERP for Your E‑Commerce & D2C Business

Affordable

14-day trial, free plan available, $60/year for basic features, and $563/year for the plan with the manufacturing module

Integrations & App Catalogue

Integrations with third-party platforms like WooCommerce & Shopify, Kladana Online Order App for direct sales without a website, and API available

User-Friendly Support and Onboarding

1–3 onboarding sessions based on the selected plan, with free support via live chat, email, or form submission for all paid plans, responding in 5–15 minutes

Suitable for Various Industries

Fashion, food, cosmetics, electronics, plastics, furniture, and more

Tools for Transparent Management

Manage sales in one app: control stock levels, transfer goods to marketplaces, update prices and product variants, and synchronize orders seamlessly

Enhanced Sales Analytics

Monitor actual profit per order, sales channel, and overall company performance. Get precise information on earnings, expenses, and restocking needs

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Case Studies

Using Kladana, we managed to streamline the manufacturing management in whole: production operations became smoother, raw materials planning & purchasing became much easier. Now, a purchasing manager can look at one screen In Kladana, access sales estimates, figure out how many raw materials need to be bought for different items, and make purchase orders straightaway.

Read the Entire Story

Using Kladana’s Purchase module, we monitor raw material stock levels and plan purchases based on available and reserved stock. Planning starts two months in advance: in October, we order raw materials for December. This timeframe is typical for our business — suppliers need time to prepare shipments, while we are to produce goods and send them to marketplaces.

In Kladana, we manage sales, production, inventory, and purchasing. Previously, we guessed stock levels and often faced situations where we needed to ship a product, but didn’t have it in stock. Now, we always see up-to-date data in the marketplace warehouses.

Using the Purchase module, it’s convenient to monitor the stock levels of raw materials and components, plan purchases, and create purchase orders directly from production orders.

In Kladana ERP, we create BOMs and manage production orders. We record the actual quantity of finished products and assign batch numbers.We also create purchase orders for suppliers very quickly. Previously, it took 15–20 minutes, now it takes just a minute. The required amount of raw materials is calculated based on the process sheets. We can also see the status of orders: which ones have arrived and which haven’t. We sell our products on marketplaces. Using Kladana, we control the actual stock levels.

Kladana ERP Rating

Techjockey

4.9/5.0

Capterra

5.0/5.0

4.8/5.0

GetApp

5.0/5.0

SofwareAdvice

5.0/5.0

FAQ on Purchase Management

Purchase Module in Kladana ERP

The Purchase module in Kladana ERP is included with Kladana paid plans. Additionally, Kladana offers a free 14‑day trial, allowing businesses to explore the features and benefits of the module without any initial cost, aiding informed decisions about long‑term adoption.

Kladana includes 1–3 onboarding sessions in its plans and provides free support with a response time of 15 minutes during working hours.

Kladana ERP includes modules for sales, inventory, production management, and more. These integrated modules offer a comprehensive solution for managing various business operations, ensuring seamless data flow and enhanced efficiency.

Kladana integrates with various third-party applications to enhance functionality and provide a seamless user experience. These integrations support accounting, CRM, e‑commerce, delivery platforms, and other essential business processes, ensuring users can connect their existing tools and systems with Kladana ERP.

Purchase Orders and Stock Control

Proper management of purchase orders involves using purchase order and inventory management software to streamline the entire process. This software allows for efficient order creation, tracking, and approval processes, ensuring accuracy and reducing manual errors. It also integrates with other systems to provide a comprehensive view of purchasing activities.

Effective tracking of purchase orders requires a simple purchase order tracking system which provides real‑time updates on order status, shipment tracking, and expected delivery dates. These systems often include inventory modules to update stock levels automatically upon order receiving and during other warehouse operations.

There are several methods for stock replenishment, including just‑in‑time inventory, economic order quantity, and automated reorder points. Implementing an automated purchase order system and utilizing stock purchase trackers can help maintain optimal stock levels, prevent stockouts, and reduce excess inventory, ensuring timely replenishment based on real‑time data.

Calculating the reorder level involves analyzing sales data, lead times, and safety stock requirements. Using purchase and inventory control methods, businesses can set precise reorder points. This calculation is often integrated into ERP purchase order processing systems, which automatically trigger reorder notifications when stock levels fall below the defined threshold. In Kladana, you can set up reorder points for particular products and receive alerts on low stock levels.

Forecasting demand based on sales data involves using a purchase sales stock management system. This system analyzes historical sales trends to predict future demand. It helps businesses make informed purchasing decisions, ensuring that they have the right products in the right quantities at the right time. Kladana’s purchasing management report provides all these features.

Forecasting demand based on raw materials consumption is crucial for manufacturers. By leveraging ERP purchase order processing systems, businesses can analyze past consumption patterns, production schedules, and lead times. This allows for accurate prediction of future raw material needs, ensuring uninterrupted production and timely stock replenishment. Kladana’s purchasing management report includes these features.

Payments and Warehousing

Connecting purchase management with warehouse operations involves using barcode scanner purchase solutions. These solutions link purchase orders with warehouse receiving and inventory management. They enable real‑time updates on stock levels, streamline receiving processes, and ensure accurate inventory records, facilitating efficient warehouse operations.

Efficient management of purchase payments involves utilizing purchase order and inventory management software. This software tracks payment schedules, due dates, and amounts, providing automated reminders and integration with financial systems. It ensures timely payments, helps maintain good supplier relationships, and avoids late payment penalties.

Handling purchase invoices effectively requires purchase order processing software. This software links orders to financial documents, enabling seamless invoice matching, verification, and approval. It streamlines the accounts payable process, reduces manual data entry, and ensures accurate financial records.

In production, ERP purchase order processing systems are tailored to manage the supplies of raw materials and components. These systems consider production schedules, lead times, and material requirements. They ensure that materials are available when needed, preventing production delays and optimizing inventory levels.

Purchase management in wholesale involves purchase and inventory control strategies to handle large volume orders and multiple supplier relationships. Wholesalers need to manage bulk purchases, negotiate favorable terms, and ensure timely delivery to meet customer demand. Efficient systems track inventory levels, order status, and supplier performance.

In e‑commerce, cloud‑based purchase order software is essential for integrating with online sales platforms. This software manages sales and purchase orders, inventory, and warehousing in one application. It uses advanced sales analytics to forecast demand, automate stock replenishment, and ensure seamless operations across multiple channels.

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Learn how to arrange business routines for manufacturing, wholesale, retail & e‑commerce

Customer stories

February 17 2025 20 min read

Purchase Management Software

Flexible Purchasing Workflows