Software for Wholesale and Distribution
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Kladana ERP is designed to help you effectively run your wholesale or distribution business. With our app, you can seamlessly manage inventory, warehouses, and orders
- Sales and purchases management
- Real‑time inventory levels tracking
- Warehousing logistics
- Money flow control
- Customer base management
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Why Kladana ERP Is Ideal for Wholesale Businesses
Kladana is a suitable solution for entrepreneurs in industries such as apparel, food & beverages, electronic devices, medical equipment, and more. It allows you to manage inventory levels, sales, purchases, and multiple warehouse operations in real time, all within a single app.
You can also sell your products directly to customers by creating digital catalogues in our Online Order App which is included with all paid plans. Kladana offers automation and customization options through its API, allowing you to design print forms, reports, labels, and specific workflows tailored to your business needs.
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We’ll show you how Kladana will help you manage your wholesale & distribution business efficiently and address any questions you may have
Sales & Purchase Orders
- Order statuses that you can set up according to your business routine: new, shipped, canceled
- Multiple print forms that you can download and send to your counterparties, including requests for quotation, sales quotations, sales & tax invoices, and goods received notes
- Price management: online catalogues, price categories, and discounts
- Purchase planning: orders to suppliers based on sales analytics
- Automatic notifications of unpaid invoices. It is also possible to receive notices of an overdue delivery or shipment date
Inventory Management
- Real‑time inventory levels tracking, a large product range management, creating product cards from scratch, or importing from an Excel sheet
- Opportunity to add multiple product variants, your own info fields, and pictures to a product card
- Reorder point setup and automatic notifications when stock falls below the threshold, prompting you to reorder from suppliers
- Sale of goods in bundles
- Barcodes: generation and printing of thermal labels & price tags, with the ability to modify system print templates
Warehousing
- Comprehensive goods management: efficiently handle receiving, shipment, storage, write‑offs, and transfers of goods
- Address storage: utilize warehouse bins to ensure every item is in its proper place
- Easily monitor inventory levels in real time
- Warehouse document printing: manage essential warehouse documents such as price lists, sales and supplier invoices to streamline automated business processes
Analytics & Customization
- The stock report enables you to control excess or insufficient supplies in real time, view available stock levels across different warehouses, and track the number of days goods have been in stock
- The profit report allows you to analyze key metrics such as average sales, profit margins, costs, return rates, and evaluate performance by employees, customers, or specific products
- Automate processes by setting custom workflows, assigning various access rights to employees, and managing warehouses, discounts, and more
- All actions by you and your employees are logged and accessible in the Audit section within the Overview
How Wholesale Software
Helps SMEs
Saves Time
Upmarket, a fulfillment service for marketplace sellers, needed an ERP solution when their 5 employees struggled to handle 300 sales orders per day.
After integrating Kladana ERP, managers were able to process 900 orders daily, boosting overall warehouse efficiency increased by 300%
Saves Money & Increases Profit
A reseller initially managing 80 beauty care products with Excel sheets faced multiple errors. After six months of using Kladana ERP, the company expanded its product line to 300 items, and the turnover increased from $22,000 to $55,000
Scales up Business
Kladana ERP’s reports and analytical dashboards enabled the portable gadgets wholesale company, Elektronki, to evaluate their entire product range, identify the most profitable products, and determine their best‑performing counterparties
Kladana Wholesale App
Customer Stories
The F5 team has come to operational logic that facilitates business scaling. My employees add a new sales agent to the system (create a new account in the service), add a new domain (create a new legal entity), add a personal warehouse for this legal entity, distribute rights by employees’ roles and departments — and then we can go into the fields.
We use Kladana for three groups of tasks: for warehouse accounting — purchases and basic warehouse operations, wholesale sales orders, and retail.
In Kladana, warehouse employees receive mobile devices accessories, do the transfers of goods, and record purchases. The warehouse manager controls the work from his account in the role of administrator. Wholesale managers help customers choose goods and create bulk orders.
We use Kladana for warehouse management, B2B, and B2C sales, and also use Online Order App instead of a price list for sales.
We have two types of warehouses — a production warehouse (a field where we grow seedlings), and wholesale and retail ones for storage and shipment. From the production warehouse, we transfer grown products to wholesale and retail warehouses. And then we ship seedlings to customers. Retail outlets open in summer.
In Kladana, we analyze each customer and scrutinize what and how they buy. Sometimes the seller wants to purchase a certain product, but according to our data, it sells badly. Then we discourage them and advise them to pay attention to other goods. Or, for example, we monitor new products and offer to try them. Now those who are just about to open their first gadget shop ask us to pick up a showcase for them.
Why Choose Kladana as Software for Wholesale
Affordable for Small Businesses
$60 a year for basic inventory management, $563 a year for a plan with the production module, and a free plan if you’re uncertain about your ERP requirements
Free Support and Onboarding
You’ll get 1–3 onboarding sessions depending on the chosen plan, along with ongoing support at no extra costs
User-Friendly Interface
It takes 15 minutes to start using Kladana, and our customers report that they can fully master our cloud‑based ERP for wholesale in as little as 5 days
Integrations & App
Catalog
Connect Kladana with Shopify, WooCommerce, Zoho Books, Hubspot, Xero, and other popular solutions
Pay‑as‑You‑Go
and Implement‑as‑You‑Go
Start with basic features and add more modules, integrations, and workflows as your business grows
Extensive experience
With 17 years of development behind it, Kladana incorporates best practices from working with tens of thousands of customers across more than 10 countries
No Complicated
and Overpriced Integration
Our Expert
Will onboard you, help to adjust all the important settings, and answer your questions
Support Team
Will resolve issues or explain particular features
within 5–15 minutes during working hours. Learn more about
Kladana support and onboarding
FAQ on Wholesale Software
Products & Services
Use product variants for seamless inventory real‑time tracking. Go to Inventory → Products and Services → open the desired product card → Variants, and then you can add variants. You can set unique photos and prices for each variant. This allows you to sell products of various sizes and colors, and analyze which variants perform better. Read more about managing multiple product variants.
Yes, you can sell services such as shipment, packaging, storage, maintenance, etc. To set this up, go to Inventory, create a service card, set prices, and fill in the necessary information. Now, you can add your services to the sales orders. For multiple services, you can adjust prices in bulk.
Use folders to group your items, making it easy to track them in real time. This way, you can organize raw materials, finished goods, or products for different target audiences into distinct categories.
Profit
Navigate to Sales → Profit → By Products. On the graph, select Sales (Items) and Profit Margin. This will allow you to assess key metrics such as Gross Profit, Profit Margin, Gross Sales, and the number of transactions, helping you track costs and revenue efficiently.
Go to Inventory → Stock and review the Days in Stock column. This will help you identify items that have been stored for too long, simplifying your inventory management.
Yes, you can use Online Order App in Kladana to generate catalogue links with different prices for various customer segments, such as wholesale or retail.
Yes, you’ll receive automatic notifications with details regarding overdue sales invoices, including the payment date, total sum, and customer name.
Workflow of Wholesale & Distribution Businesses
For smooth real‑time inventory tracking, you can generate barcodes for your goods and packaging. Navigate to Inventory → Products and Services → open a product card → Barcode. For more details, read the article about barcodes. You
can also watch a video
tutorial.
You can access these print forms within a product card or through various operations such as sales and purchase orders, receiving, and shipments.
Go to Settings → Employees. Add the necessary employees and set up specific permissions to allow or restrict their access to tasks like managing stock, processing sales orders, handling shipments, and more.
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Learn how to arrange business routines for manufacturing, wholesale, retail & e‑commerce
